PRIVACY POLICY

Last Updated: September 8, 2025

Effective Date: August 29, 2025

Cynthos One (“Company,” “we,” “us,” or “our”) operates www.cynthosone.com (“Website”). This Privacy Policy explains how we collect, use, disclose, and protect your information when you interact with our Website, products, and services. Your privacy is important to us, please read this policy carefully. By using the Website, you agree to the practices described herein, including the collection and use of information in accordance with this policy.

Our Website is a B2B professional services platform offering AI-powered business automation, marketing, and related consulting services.

Information We Collect

We may collect the following categories of information:

Personal Identifiers - First and last name - Mailing address - Email address - Phone number - Employer and job title

Financial Information - Billing and payment card information (processed securely by payment providers)

Demographic & Business Data - Age, gender, household income - Location (via IP address) - Business demographics (industry, company size, revenue band, job seniority)

Automatically Collected Information - IP address, browser type, access times, referring website, device identifiers - Website usage behavior, including pages visited and interactions

AI and Automation Data - Information provided to or generated by our AI systems (e.g., chatbot interactions, automated lead scoring, or workflow automation). - Data may be processed by third-party AI services to enable functionality.

We do not collect personal information unless you voluntarily provide it. However, certain services may require you to provide personal data to access features or complete transactions.

Use of Information

We may use the information we collect to:

Respond to your inquiries and provide customer support

Operate, deliver, and improve our website and services

Send you updates, newsletters, or marketing communications (you can opt out at any time)

Analyze site usage for performance and security

Communicate with you regarding your account, updates, and support

Enforce contractual obligations and process payments

Provide AI-driven features, such as automated workflows, chatbots, and analytics

Comply with legal obligations

Email Communications and Unsubscribe

From time to time, the Company may contact you via email for the purpose of providing announcements, marketing or promotional materials, alerts, newsletters, confirmations, surveys, and/or other general communication. In order to improve our services, we may receive a notification when you open an email from the Company or click on a link therein.

You may opt out of receiving any, or all, of these communications via email from the Company, by following the unsubscribe link or instructions provided in any email we send or by contacting us at [email protected].

Information Sharing and Disclosure

We do not sell, rent, or lease your personal information. We may share your information with trusted third parties who assist us in operating our website and conducting our business, as long as those parties agree to keep this information confidential. We may also disclose your information if required by law. Your information may also be disclosed during the process of business transfers in case of mergers, acquisitions, or asset sales.

International Transfers

If you access our services outside the U.S., your data may be transferred internationally. Where applicable, we rely on Standard Contractual Clauses (SCCs) or equivalent safeguards to ensure lawful transfers under GDPR and UK law.

Cookies and Tracking

Our Website uses cookies and tracking technologies to enhance your experience, analyze traffic, and personalize content. You can control cookie preferences in your browser settings. Note that disabling cookies may limit functionality.

We may use interest-based advertising and analytics services (e.g., Google Analytics). We currently do not respond to “Do Not Track” (DNT) signals.

Data Retention

We retain personal information only as long as necessary for the purposes stated in this Policy, including:

For legitimate business operations

To fulfill transactions and contractual obligations

To comply with legal or regulatory requirements

Your Privacy Rights

Depending on your location, you may have the following rights:

California Residents (CCPA/CPRA) - Right to Know, Delete, Correct, Opt-Out, and Restrict Sensitive Data Use - Right against retaliation/discrimination for exercising these rights

EU/UK Residents (GDPR/UK GDPR) - Right of Access, Rectification, Erasure, Restriction, Portability, and Objection - Right not to be subject to automated decision-making without meaningful human review - Right to withdraw consent at any time

To exercise rights, contact us at [email protected].

Right to Deletion (with Exceptions)

Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:

• Delete your personal information from our records; and

• Direct any service providers to delete your personal information from their records.

Please note that we may not be able to comply with requests to delete your personal information if it is necessary to:

• Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, and provide a good or service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us;

• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity;

• Debug to identify and repair errors that impair existing intended functionality;

• Exercise free speech, ensure the right of another consumer to exercise his or her right of free speech, or exercise another right provided for by law;

• Comply with the California Electronic Communications Privacy Act;

• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent;

• Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us;

• Comply with an existing legal obligation; or

• Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information.

Children's Privacy

Our Website and services are not directed at children under 13. We do not knowingly collect information from children. If you believe we have collected data from a child, please contact us, and we will delete it promptly. For EU/UK users, we do not knowingly collect data from children under 16.

Security of Your Information

We use reasonable security measures, including SSL encryption, to protect your data from unauthorized access, use, or disclosure. However, no system is completely secure. By using our services, you acknowledge these inherent risks.

External Data Storage Sites

We may store your data on servers provided by third-party hosting vendors with whom we have contracted.

Data Breach Response

In the event of a data breach, we will notify affected users and regulators as required by law. Notification may occur via email, Website notice, or other legally compliant methods.

Opt-Out of Communications

You may opt out of marketing communications by:

Clicking “unsubscribe” in our emails - Contacting us at [email protected]

You may also opt out of third-party promotional communications via the same methods.

Links to Other Websites

Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send or by contacting us at [email protected].

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. Continued use of our Website after updates constitutes acceptance of the revised Policy.

Contact Us

If you have any questions about this Privacy Policy, please contact us at the email address below.

Cynthos One

25050 Riding Plz Ste 130 #646

South Riding, Virginia 20152

Email: [email protected]

Phone: 571-380-8798